Room dimensions (inc. height)
Ceiling obstructions (e.g air-conditioning)
Access for set-up and pull out
Parking Availability
Sight lines of stage / screen
Single phase power availability
Hanging point for lighting truss
Natural Light
House light control
SETTING
Size and layout of stage set
Colour & materials for backdrop
Size and height of stage
Steps
Ramp for disabled access
Floor Covering & Skirts
Logo graphics for set
Lecturns, top tables and others
SOUND
Sound reinforcement or full music systems
How many guests
Lecturn Microphones
Hand-held radio microphones
Lapel radio microphones
Audio play-ons
What format
Choice of music
Will you supply music
Induction Loop for hard of hearing
LIGHTING EFFECTS
Truss frame or flown from ceiling
Spot lights for lectern / top table
Colour for up-lighters
Stage washes
Special lighting effects (e.g for evening effects)
Customised gobos
Moving head lights
Smoke / Haze
VIDEO
Do you need the reception videoed
How many camera for the recording of the event
Displaying of photos by officialifial photographer
COMPUTER
Laptop of Desktop
Are you providing computers
Speakers power point remote
EXTRAS
Themed room