Room dimensions (inc. height)
Ceiling obstructions (e.g air-conditioning)
Access for set-up and pull out
Parking Availability
Sight lines of stage / screen
3-phase power availability
Single phase power availability
Hanging point for lighting truss
Natural Light
House light control
SETTING
Number of screens required
Size of screen(s)
Front or Read projection
Size and layout of stage set
Colour & materials for backdrop
Size and height of stage
Steps
Ramp for disabled access
Floor Covering & Skirts
Logo graphics for set
Lecturns, top tables and others
Furniture
SOUND
Sound reinforcement or full music systems
How many people in audience
Lecturn Microphones
Hand-held radio microphones
Lapel radio microphones
Audio play-ons
What format
Choice of music
Will you supply music
Audio recording of the event
Delay unit for long rooms
Induction Loop for hard of hearing
LIGHTING EFFECTS
Truss frame or flown from ceiling
Spot lights for lectern and logo's
Colour for up-lighters
Stage washes
Special lighting effects (e.g for evening effects)
Customised gobos
Moving head lights
Smoke / Haze
Pyrotechnics
VIDEO
Do you need amy pre-show editing
Which format for the video content
How many camera for the recording of the event
Live feed to video cameras
COMPUTER
Laptop of Desktop
Are you providing computers
Speakers power point remote
What software do you require
Back up computer
Operator
EXTRAS
Autocue
Themed room